St. Francis Regional Referral Hospital is located in Ifakara, Tanzania, not Dar es Salaam. The facility is located in the Morogoro region and was promoted to a regional referral hospital in 2010. The hospital serves the Kilombero and Ulanga districts, as well as surrounding parts of Mikumi, Morogoro, and Iringa. It provides both primary and specialized medical care. Beyond serving as a referral hospital, it is also a platform for health training and research, hosting medical professionals from local and international institutions.

Job Purpose

The successful candidate will provide administrative support to ensure smooth and efficient office operations.

Specific Duties and Responsibilities

• Manage and organize office documents, including filing, scanning, and maintaining electronic records.
• Act as the first point of contact for internal and external communications, ensuring professionalism and clarity.
• Manage daily office operations to maintain an organized and productive work environment.
• Handle incoming and outgoing correspondence, including phone calls and emails.
• Monitor and manage office supplies and equipment, coordinating purchases as required.
• Assist in scheduling meetings, organizing travel arrangements, and coordinating events.
• Ensure proper documentation and filing systems are in place.
• Carry out any other duties as assigned by the supervisor.

Job Qualification and Experience

• Diploma/Bachelor’s degree in Social Science, Secretarial studies or other related filed.
• Minimum of one (1) year of experience in a similar administrative role.
• Computer literacy and office management.
• High level of integrity, reliability, and attention to detail.
• Good communication skill in both Swahili and English Language.
• Excellent communication skills